Meeting Room Rental: What's Included
By Matt Herzberger · Updated October 2026
A meeting room rental is a professional room you book by the hour or the day, without leasing an office. You get the table, the screen, the Wi-Fi and a door that closes, and you don't sign a long-term agreement. People use them for client meetings, interviews, trainings and video calls when home or a coffee shop won't do.
Rentals aren't all the same, though. What's included varies a lot. This guide covers what a good rental should come with, what to ask before you book, and how booking works at Union Hall Workspace in Amarillo.
What should be included
A meeting room rental should come ready to use. Before you book anywhere, check for:
- Reliable Wi-Fi that doesn't need a separate password request or fee
- A screen you can share from your laptop without bringing your own adapter
- A whiteboard and markers
- Seating that fits your group, with enough room around the table
- Water or coffee, so you aren't sending someone out mid-meeting
- Parking that your guests can find without a map
What's included at Union Hall
Union Hall has three meeting rooms at 2766 Duniven Circle. Every room has a TV with screen sharing, a whiteboard and fast Wi-Fi. Coffee and water are included, and parking is free on site.
| Room | Seats | Price | Good for |
|---|---|---|---|
| Conference Room Annex (small, semi-private) | Up to 5 | $15/hour | Client check-ins, one-on-ones, video calls |
| Conference Room A (small) | Up to 6 | $15/hour | Interviews, client meetings, small team sessions |
| Conference Room B (large) | Up to 10 | $30/hour | Presentations, trainings, team planning |
Conference Room B also has a 360° room camera, which helps when some of your group is joining remotely.
You can book rooms by the hour with no minimum, or by the day. Day rates and multi-hour discounts are available when you book online.
What it costs
Prices depend on the room and how long you need it. At Union Hall, the math is simple. A two-hour interview in Conference Room A is $30. A four-hour planning session in Conference Room B is $120.
Union Hall members use the meeting rooms free. The rooms are shared by every member and booked first come, first served, so book only the time you'll use. If you'd book a room several times a month, a coworking membership may cost less than paying by the hour.
How booking works
- Pick a room and a time on the meeting room booking page.
- Book online. Same-day bookings are fine.
- Your access details arrive with your confirmation.
- Walk in and start. The screen, whiteboard, Wi-Fi and coffee are ready.
Hours: Non-members can book Monday to Friday, 8am to 5pm. Members have 24/7 access.
Food: You're welcome to bring lunch or have food delivered. Give the delivery driver your phone number so they can text you when they arrive.
What it isn't: the rooms are for business meetings, interviews and trainings. We don't host parties or large events. If you need space for a group bigger than 10, a local event venue is a better fit.
What to ask before you book anywhere
Not every rental works like this one. Before you reserve a room anywhere, ask:
- Is there a minimum booking, such as a half day?
- Is the screen, Wi-Fi and a whiteboard included, or charged separately?
- Are there setup or cleaning fees?
- What are the cancellation rules?
- Can you get in early to set up, and what are the access hours?
- Can you bring food and guests?
Hotels and business centers often charge extra for the things Union Hall includes, but policies vary, so ask first.
From people who've used them
"Needed a quiet space for a remote meeting while passing through Amarillo. It was easy and affordable to book their conference room online, and it was a perfect place for it. Very grateful." — Caitlin Pierce, Google review
"I was swinging through Amarillo on my way west and needed a stable, secure, attractive place to stop and hold a Zoom conference. Union Hall was the perfect solution." — John Capecci, Google review
Need help choosing a room?
Not sure how big a room you need? Our guide to choosing a meeting room size walks through it. If you're comparing a meeting room to a day office, see day office vs. meeting room.
Frequently asked questions
What is a meeting room rental?
A meeting room rental is temporary access to a professional meeting room, booked by the hour or day, without leasing an office.
What's included in a meeting room rental at Union Hall?
A TV with screen sharing, a whiteboard, fast Wi-Fi, coffee and water, and free parking. The large conference room also has a 360° camera.
How much does a meeting room cost in Amarillo?
At Union Hall, the two small rooms are $15 an hour and the large conference room, which seats 10, is $30 an hour. Members use them free.
Do I need a membership?
No. Anyone can book by the hour. Members get free use, first come, first served.
When can I book?
Non-members can book Monday to Friday, 8am to 5pm. Same-day bookings are fine.
Where are the meeting rooms?
All three are at 2766 Duniven Circle, Amarillo, TX 79109. Our Olsen Blvd location is private offices for members only.
About the author: Matt Herzberger owns Union Hall Workspace in Amarillo and has worked remotely for almost 13 years.
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